Tenant Documentation
Checklist
A Free Resource by Stone Scripted Studio by AVeld Haus
A simple tracking tool to help tenants document issues, follow up clearly, and keep a clean record when landlord communication breaks down.
1. Maintenance Request Log
Document all maintenance requests to ensure timely and proper handling.
| Date Submitted | Description of Issue | Action Taken / Status |
|---|---|---|
2. Photo Documentation Tracker
Maintain a record of photographic evidence for property condition and maintenance.
| Date of Photos | Subject (e.g., damage, repair) | Notes / Location |
|---|---|---|
3. Communication Record
Keep a log of all significant communications regarding the property.
| Date | Method (Email, Phone, In-Person) | Summary of Discussion |
|---|---|---|
4. Repair Timeline
Track the progress and completion of necessary repairs.
| Issue | Reported Date | Scheduled Completion | Actual Completion |
|---|---|---|---|
5. Safety Issues List
Immediate documentation of any safety concerns is paramount.
| Date Identified | Description of Safety Hazard | Action Taken / Resolved |
|---|---|---|
Use this checklist to keep maintenance requests, photos, messages, and repair timelines in one organized place, so you have a clear paper trail if you need to follow up, escalate, or protect yourself later.
Stone Scripted Studio by AVeld Haus
stonescriptedstudio.ca
Tip: Choose "Save as PDF" in your printer dialog to keep a digital copy.